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email etiquetteWriting an email is not that easy task. Especially when drafting professional emails. Apart from language and sentence construction, parameters like salutation, appropriate subject line, flow of paragraphs, and tone need to be taken care of. Remember, your email speaks on your behalf. So, be sure of leaving an effective and lasting impression on the recipient/s. Plus, understand that different ways of communication have distinct ways of presentation which need to be followed to create an impact. Enumerated below are the points you should focus on while sending an email -

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Email formats in distinct situations

Your content must relate to the motive of sending the mail message. While replying to your Manager, you can opt for semi-formal conversational style, however when writing to the prospective employer or a business client for the first time, formal approach is recommended. Your way of drafting the content of your message reflects the attributes of your personality and the receiver makes a swift perception. Find some relevant email formats which you can use under appropriate circumstances.

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One of the most significant parts of an email where most of us make mistakes. To impress the receiver and convince him/her to read it, you have to be perfect. Plus, errors in salutation may even ruin your professional relationship with the receiver. Imagine receiving an email saying “Dear Mr. Patricia” when in reality you are Miss Patricia. You wouldn’t ignore this, definitely.

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Subject Line – A glimpse of what’s inside
Be creative but do not forget the purpose of writing. You will agree with the fact that we all missed Subject Lines during the starting phase. However, this is unacceptable and strictly unprofessional. A blank subject line represents your laid back attitude and is unable to fetch attention. Your email can be completely ignored in case you are a stranger to the receiver. You cannot afford this.

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When you devote your time to drafting an email, ensure that you are paid likely. Drafting emails and convincing the receiver to go through the entire content is not that simple task. Parameters of professional email writing are to be strictly followed. Plus, when emails are the most common channel of communication today, eminence cannot be compromised.

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